Vini Construction Pvt Ltd Receptionist Jobs in Patna

Receptionist

Company : Vini construction pvt ltd

Category : Receptionist

The Receptionist is responsible for providing administrative support and serving as the first point of contact for visitors, clients, and employees. The ideal candidate will have excellent communication and organizational skills, a professional demeanor, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities:

1. Front Desk Operations:

   • Greet visitors, clients, and employees in a professional and courteous manner, providing assistance and directing them to the appropriate person or department.
   • Answer incoming telephone calls, screen and route calls to the appropriate individual or department, and take messages as needed.
   • Manage the reception area, including maintaining a neat and organized workspace, replenishing supplies, and ensuring a welcoming environment.

2. Administrative Support:

   • Perform general clerical duties, such as data entry, filing, photocopying, scanning, and faxing documents, to support office operations and administrative tasks.
   • Assist with scheduling appointments, meetings, and conference room reservations, and coordinate logistical arrangements as required.

3. Visitor Management:

   • Register and sign in visitors, issue visitor badges, and notify hosts of visitor arrivals to ensure security and access control.
   • Provide information to visitors about the organization, services, and facilities, and assist with inquiries or directions as needed.

4. Mail and Package Handling:

   • Receive, sort, and distribute incoming mail, packages, and deliveries to appropriate recipients or departments promptly and accurately.
   • Prepare outgoing mail and packages, including labeling, postage, and courier arrangements, and ensure timely dispatch.

5. Communication Coordination:

   • Relay messages, announcements, and updates to employees, management, and other stakeholders as directed by supervisors or management.
   • Assist with internal and external communication efforts, including drafting correspondence, emails, and memos as requested.

6. Office Coordination:

   • Coordinate office supplies and inventory management, including ordering, stocking, and replenishing supplies, and maintaining inventory records.
   • Assist with office facilities management, including coordinating repairs, maintenance, and cleaning services, and reporting facility-related issues to the appropriate personnel.