Receptionist
Company : Rara logistics packers and movers
Category : Receptionist
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Front Desk Operations:
- Greet visitors, clients, and employees in a professional and courteous manner, providing assistance and directing them to the appropriate person or department.
- Answer incoming telephone calls, screen and route calls to the appropriate individual or department, and take messages as needed.
- Manage the reception area, including maintaining a neat and organized workspace, replenishing supplies, and ensuring a welcoming environment.
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Administrative Support:
- Perform general clerical duties, such as data entry, filing, photocopying, scanning, and faxing documents, to support office operations and administrative tasks.
- Assist with scheduling appointments, meetings, and conference room reservations, and coordinate logistical arrangements as required.
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Visitor Management:
- Register and sign in visitors, issue visitor badges, and notify hosts of visitor arrivals to ensure security and access control.
- Provide information to visitors about the organization, services, and facilities, and assist with inquiries or directions as needed.
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Mail and Package Handling:
- Receive, sort, and distribute incoming mail, packages, and deliveries to appropriate recipients or departments promptly and accurately.
- Prepare outgoing mail and packages, including labeling, postage, and courier arrangements, and ensure timely dispatch.
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Communication Coordination:
- Relay messages, announcements, and updates to employees, management, and other stakeholders as directed by supervisors or management.
- Assist with internal and external communication efforts, including drafting correspondence, emails, and memos as requested.
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Office Coordination:
- Coordinate office supplies and inventory management, including ordering, stocking, and replenishing supplies, and maintaining inventory records.
- Assist with office facilities management, including coordinating repairs, maintenance, and cleaning services, and reporting facility-related issues to the appropriate personnel.
Qualifications and Skills:
- High school diploma or equivalent. Additional education or training in office administration or related field is a plus.
- 1-2 years of experience in a receptionist or administrative support role, preferably in a corporate or professional environment.
- Excellent interpersonal and communication skills, both verbal and written, with a professional and courteous demeanor.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment (e.g., multi-line phone system, photocopier).
- Customer service-oriented attitude with a willingness to assist and accommodate visitors, clients, and employees.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information with tact and professionalism.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- Positive and supportive work environment.
- Work-life balance initiatives and flexibility.
