Data entry operator
Company : Dharam infotech pvt ltd
Category : Data Entry
The Data Entry Operator is responsible for inputting, updating, and maintaining data into a company’s database or systems. This role requires fast and accurate typing skills, attention to detail, and the ability to manage large volumes of data. The Data Entry Operator ensures that data is processed efficiently and complies with company policies and procedures regarding data management.
Key Responsibilities:
-
Data Input and Management:
- Enter data from various sources into the company’s database, systems, or spreadsheets accurately and efficiently.
- Verify and review data for completeness, consistency, and accuracy before entry.
- Update existing records as needed, ensuring data is current and accurate.
-
Data Verification and Accuracy:
- Cross-check entered data with source documents to ensure accuracy and completeness.
- Identify and correct errors or inconsistencies in data.
- Follow company procedures to ensure data quality and integrity is maintained.
-
File and Record Maintenance:
- Organize, file, and manage physical or digital records, ensuring they are easily accessible when needed.
- Maintain confidential and sensitive information securely, following data protection guidelines.
- Perform regular audits to verify data accuracy and make any necessary updates.
-
Handling Large Volumes of Data:
- Manage and process large quantities of data from multiple sources.
- Sort, categorize, and prioritize data entry tasks to ensure efficient workflow.
- Ensure data entry tasks are completed in a timely manner to meet project deadlines.
-
Report Generation:
- Generate routine and ad hoc reports from data as required by management.
- Assist in creating data summaries and reports for various departments.
- Verify the accuracy of data in reports and highlight any discrepancies.
-
Collaboration and Communication:
- Coordinate with other departments, teams, or personnel to obtain missing information or clarify data discrepancies.
- Provide support to other team members with data-related tasks and queries.
- Participate in team meetings and provide updates on data entry progress.
-
Use of Software and Technology:
- Operate data entry equipment such as computers, scanners, and data entry software proficiently.
- Utilize Microsoft Office tools such as Excel, Word, and other databases for data entry and analysis.
- Ensure that all entered data complies with the company's software systems and processes.
-
Adhering to Confidentiality Policies:
- Ensure compliance with the company’s confidentiality policies, especially when handling sensitive or personal data.
- Follow data protection and privacy regulations (e.g., GDPR, HIPAA) as applicable to the industry.
-
Improving Data Processes:
- Assist in identifying areas for process improvement to enhance data management and entry efficiency.
- Recommend solutions for automating manual data entry processes where possible.
-
Other Administrative Tasks:
- Assist with other clerical duties such as answering phones, organizing files, and providing support to administrative staff when needed.
Qualifications:
- Education: High school diploma or equivalent. Additional certifications in data management or clerical work is a plus.
- Experience: 1-3 years of experience in data entry or a related field. Experience with specific data management systems is beneficial.
- Skills:
- Fast and accurate typing skills (usually measured in words per minute, or WPM).
- Proficiency in Microsoft Office Suite (Excel, Word) and data entry software.
- Strong attention to detail and ability to spot errors in large data sets.
- Good organizational and time-management skills.
- Ability to work independently or as part of a team.
