Office assistant
Company : Chartered commerce
Category : Back Office
The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position involves providing administrative and clerical support to various departments or individuals within the organization. The Office Assistant handles a variety of tasks to assist with daily operations and contributes to maintaining a productive and organized workplace.
Responsibilities:
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Reception Duties:
- Greet visitors and direct them to the appropriate person or department.
- Answer and direct phone calls in a professional and courteous manner.
- Manage incoming and outgoing mail, including sorting and distributing.
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Administrative Support:
- Assist with scheduling appointments and meetings for staff members.
- Prepare and distribute memos, emails, and other correspondence.
- Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.
- Assist with data entry, typing, and document preparation as needed.
- Coordinate travel arrangements and accommodations for staff, when required.
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Office Maintenance:
- Monitor and maintain office supplies inventory; reorder supplies as needed.
- Coordinate with vendors for office equipment maintenance and repairs.
- Ensure the office environment is clean, orderly, and well-maintained.
- Assist with setting up and organizing meeting rooms and office spaces.
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Record Keeping:
- Maintain accurate records and databases, including employee contact information, inventory records, and office expenses.
- Assist with compiling and organizing reports or presentations as requested.
- Update and maintain office policies and procedures manuals.
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Miscellaneous Tasks:
- Assist with special projects and events as assigned.
- Provide support to other departments or team members as needed.
- Handle any other administrative tasks or responsibilities as directed by management.
Requirements:
- High school diploma or equivalent.
