Admission Fair World Receptionist Jobs in Patna

Receptionist

Company : Admission fair world

Category : Receptionist

Key Responsibilities:

• Front Desk Management: Greet visitors warmly, determine their needs, and direct them to the appropriate person or department.
• Telephone Handling: Answer, screen, and forward incoming phone calls in a professional manner. Take and relay messages accurately.
• Visitor Log: Maintain a visitor log and ensure all visitors sign in and out. Issue visitor badges when necessary.
• Mail and Deliveries: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and packages.
• Appointment Scheduling: Manage appointment calendars, schedule meetings, and coordinate conference room bookings.
• Administrative Support: Provide general administrative support, including data entry, filing, photocopying, and scanning documents.
• Customer Service: Assist with inquiries, provide information about the organization, and handle any customer complaints or issues efficiently.
• Office Supplies: Monitor and order office supplies to ensure the front desk and common areas are well-stocked and organized.
• Cleanliness: Ensure the reception area is tidy, welcoming, and presentable at all times.
• Security: Monitor access to the building and maintain security by following procedures and controlling access via the reception desk.

Qualifications:

• Education: High school diploma or equivalent; additional certification in office management is a plus.
• Experience: Previous experience as a receptionist, front office representative, or similar role is preferred.
• Skills:
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Friendly and professional demeanor.
  • Ability to handle stressful situations calmly and efficiently.
  • Strong attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.