Back office
Company : Abhishek investigator
Category : Back Office
The Back Office Executive is responsible for providing administrative and support services to ensure the efficient operation of the office. This role involves managing data, handling correspondence, maintaining records, and assisting with various administrative tasks to support the front office and other departments.
Key Responsibilities:
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Data Management:
- Input, update, and maintain accurate data in the company's databases and systems.
- Perform data analysis and generate reports as required.
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Documentation and Record Keeping:
- Manage and organize company documents, including filing, scanning, and archiving.
- Ensure all records are up-to-date and easily accessible.
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Administrative Support:
- Handle office correspondence, including emails, letters, and phone calls.
- Prepare and distribute communications, such as memos and reports.
- Assist in scheduling meetings and appointments, and coordinate with relevant parties.
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Inventory and Supplies Management:
- Monitor office supplies and place orders as necessary.
- Maintain records of stock levels and track inventory usage.
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Financial Administration:
- Assist with basic accounting tasks, such as processing invoices and expense reports.
- Maintain accurate financial records and support the finance team as needed.
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Compliance and Reporting:
- Ensure compliance with company policies and procedures.
- Prepare and submit regular reports to management on office activities and performance.
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Customer and Client Support:
- Provide support to customers and clients by handling inquiries and resolving issues.
- Coordinate with the front office and other departments to ensure customer satisfaction.
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Project Assistance:
- Assist with special projects and initiatives as assigned by management.
- Provide support in planning and executing company events and activities.
Qualifications:
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Education:
- High school diploma or equivalent.
- Bachelor’s degree in Business Administration or a related field is a plus.
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Experience:
- Previous experience in an administrative or back office role is preferred.
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Skills:
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle multiple tasks and work under pressure.
- Familiarity with office equipment and basic accounting principles is an advantage.
