Abhigyan International Pvt Ltd Receptionist Jobs in Patna

Receptionist

Company : Abhigyan international pvt ltd

Category : Receptionist

Key Responsibilities:

1. Front Desk Management:

   • Greet and welcome visitors as soon as they arrive at the office.
   • Direct visitors to the appropriate person and office.
   • Answer, screen, and forward incoming phone calls.
   • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures).

2. Administrative Support:

   • Receive, sort, and distribute daily mail and deliveries.
   • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
   • Order front office supplies and keep inventory of stock.
   • Update calendars and schedule meetings.
   • Arrange travel and accommodations, and prepare vouchers.
   • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

3. Customer Service:

   • Provide basic and accurate information in person and via phone/email.
   • Handle customer queries and complaints courteously and efficiently.
   • Assist in the coordination and execution of company events.

Qualifications:

• High school diploma or equivalent; additional certification in Office Management is a plus.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.